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Initial Periodic Setup

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Updated
Bygiles tetteh

The administration of courses/subjects is organized based on periods.

Periods in a school could be for example first term, second term, and third term per academic year. Other schools might use semester-based periods depending on the level of education.

At the beginning of each period, the teacher needs to create that period in the selected course/subject. This is done once for every period in every course/subject. 

To have access to creating/editing/removing of a Course Period, you need to be the administrator of the selected course/subject. Assisting Teachers in a given course/subject CANNOT perform this action.

Creating a course period

To add a new course period follow the steps below:

  1. From the Teacher Gateway of the selected course/subject go to Setups -> Period Registration.
  2. From the Period Registration menu, you have the create, edit, and display menu items. Select Create to open the period registration form.
  3. Fill out the form and save it to register the period. Explanations of the various fields of the form are given below.
  4. After is is saved you can add more periods by going through the same steps above or click on cancel button to close the form.

Course period form details

  • Name: This is the name given by the teacher to the current period. This is only for the convenience of the teacher and has no effect on the school’s naming of the period. It is recommended that this name should match and describe the current period (e.g. First Term – 2022 or First Semester 2022).
  • Period: Here you select the period as configured by the school administrator. This should be the period the school is currently in. In case the desired period is unavailable in the list contact your school’s administrator.
  • Assessment Type: Select the assessment configuration you want to use for the period. Assessment types are pre-configured by the school’s administrator and hence if you are not getting the desired options contact school’s administrator.
  • Grading Scheme: Similar to the Assessment Type. Select the grading to use.
  • Credit Hours: This is normally prefilled and read-only. The value is assigned by the school’s administrator.
  • Attributes: A key-value pair information field is available for adding any information desired.
  • Description (optional): A short description for this period if any.

Editing or removing course period

In case you want to edit the created period or remove a period follow the steps below:

  1. From the Teacher Gateway of the selected course/subject go to Setups -> Period Registration.
  2. From the Period Registration menu, select the Edit option to open the existing periods under the current course/subject.
  3. To Edit click on the desired period to open the editing form. Make your changes and save them.
  4. To Remove a period, select it through the checkbox beside it. Click on the Remove Button at the top right. Confirm your action to remove the period.

Concluding notes

To administer a course/subject in a newly created course period you need to switch to that period.

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